Your church is growing. Your admin is still catching up.
Members slipping away unnoticed. Cess not collected. Building fund unreconciled. Attendance in a notebook nobody reads. ChurchFlow gives you one system that handles all of it — so Sundays feel like ministry again, not firefighting.
Your church has already done the hardest part.
A congregation that shows up.
Your members give, serve, and return — week after week, year after year. That faithfulness is not guaranteed. You built it.
Leadership that serves.
Your elders, treasurer, and secretaries carry the weight of a growing church — often as volunteers, without formal systems to support them.
A real financial ministry.
Millions of shillings move through your church every year. That is a serious operation, run by faithful people who deserve better tools.
What comes next is about giving that faithfulness the tools it deserves.
Someone stopped coming. Did anyone notice?
Without a system, members drift away silently. Three Sundays missed becomes six, becomes a year — by the time an elder asks, the relationship is already cold. No notebook catches this in time.
- Registers never reconciled against a member list
- No alert when someone breaks their pattern
- Pastoral visits happen months too late
Members pledged KES 450,000. You've collected… how much exactly?
M-Pesa confirms payments. But who reconciles them against which pledge, for which member, against which campaign? The treasurer knows the feeling — end of month, three spreadsheets open, still not sure.
- Pledges tracked in a notebook nobody fully trusts
- M-Pesa statements ≠ member giving records
- Board meetings start with "approximately…"
The things that keep church admins up at night — solved.
Click any problem you recognise. We'll show you exactly how ChurchFlow handles it.
Smart Attendance — with a pastoral edge
ChurchFlow automatically flags members who miss services consecutively and surfaces their names to your elders team. Your shepherding team acts while there's still a relationship to save — not three months after someone has already left.
- Event codes replace registers — check-in in seconds
- Absence alerts after 2, 3, or custom number of misses
- Attendance history per member, per service, per year
- CSV export for board reports
One searchable record for every member
Every member — photo, phone number, family, ministry, classification, giving history, attendance record — in one place, updated in real time. Search by name, phone number, or group. Your admin team updates from any device.
- Searchable across all fields instantly
- Full activity timeline per member
- Bulk import from spreadsheets
- Member 360° view: giving, attendance, obligations, communion
Every pledge. Every payment. Every balance — live.
Members pledge for building fund, special projects, mission drives. ChurchFlow tracks every commitment, records every partial payment, and shows the running balance — so your treasurer walks into every meeting with real numbers, not rough estimates.
- Multiple pledge types per member
- Partial payment recording with running balance
- Fulfilment rate report per campaign
- Automated follow-up reminders via SMS
M-Pesa payments match themselves. No spreadsheet required.
ChurchFlow auto-matches M-Pesa transactions to member records, generates instant receipts, and keeps your books reconciled in real time. One paybill. Every payment accounted for. Every member record updated automatically.
- Live M-Pesa STK push for online giving
- Auto-reconcile against member records
- PDF receipt generation
- Cash and bank payment logging too
Events with codes. Attendance that tracks itself.
Create an event, generate an attendance code, and let members check in on their phones. Your usher scans or types the code. Your secretary sees the full attendance report before the event even ends.
- Event codes — no app download needed for check-in
- Registration for ticketed events
- Real-time attendance count
- SMS broadcast to all registrants
First in Kenya to go fully digital — no physical cards.
Members participate using the app. The pastor sees real-time records. The system logs every participation with date, service, and officiant. No cards to print. No signatures to fake. No records to lose.
- Digital participation — replaces physical cards entirely
- Full history per member with date and event
- Classification-based communion breakdown
- Exportable participation reports
Any structure your church uses. Finally in one system.
Whether you organise by age group, ministry, geographic zone, or denomination hierarchy — ChurchFlow mirrors your exact structure. Multi-level classifications, sub-groups, and fellowship categories all work. No compromises.
- Multi-level classification tree (e.g. Elders → Zone Elders)
- Filter, report and communicate per group
- Denomination-aware structure
- Move members between groups in two clicks
Everyone sees exactly what they need. Nothing more.
Finance sees giving reports. Ushers see attendance. Pastors see everything. Youth leaders see their group. Build any permission structure your church needs — and change it any time without calling a developer.
- Granular permission controls per role
- Custom roles beyond the defaults
- Audit trail — who changed what, when
- Multi-user access with no extra charge
Cess, welfare, building fund — tracked automatically. Every month.
Define your denomination's obligation structure once. ChurchFlow accrues the expected amounts for every member at the start of each month, records every payment, and shows you the live compliance rate — without anyone lifting a finger.
- Auto-monthly accrual per denomination type
- Running balance per member — always current
- Compliance % dashboard with defaulter flag
- M-Pesa, cash and bank payment recording
Ministry budgets. Live expenses. A real P&L your board will trust.
Set budgets per ministry, route every expense through an approval workflow, and generate a live profit and loss report at any moment. Your board stops arguing about numbers because the dashboard shows the same truth to everyone in the room.
- Ministry-level budget planning and approval
- Expense logging with receipt attachment
- Budget vs. actual — live, always
- One-click P&L and finance report export
Church notices that actually reach your congregation.
Publish an announcement from the admin panel and every member sees it the next time they open the app. Full history of all announcements. No more relying on a WhatsApp group that some members have muted or left.
- Push notification to all members instantly
- Full announcement archive accessible to all members
- Target specific groups or the whole church
- SMS broadcast for critical announcements
Your whole church in every pocket. iOS and Android.
Members check in, give, view their balance, register for events, and read announcements — from their phone, without needing to ask the secretary. Leaders get real-time data. Admin happens wherever you are.
- Member self-service — check-in, giving, profile
- Leader view — live attendance, finance, obligations
- Works on any Android or iOS device
- Offline mode for low-connectivity environments
ChurchFlow closes every gap. In one system.
Four core modules, built together, updating each other in real time.
Member & Attendance
Every member record, attendance history, and absence alert — searchable from any device, visible across your team.
Giving & Pledges
M-Pesa auto-reconciliation, pledge tracking, and instant SMS receipts — zero manual entry, every payment accounted for.
Finance & Budgets
Ministry budgets, expense approval workflows, and a live P&L your board can trust — generated in one click.
Communication & Mobile
Push notifications, bulk SMS, and a mobile app so members and leaders stay connected — wherever they are.
Do you really know who has paid cess this month?
Most churches still track cess, welfare, and building fund contributions using notebooks, WhatsApp messages, or scattered spreadsheets. Every month someone slips through the gaps.
- Missed contributions with no follow-up
- No clear view of who owes what
- Treasurer spends hours reconciling manually
- Members dispute balances — no audit trail
Track Every Contribution. See Every Balance.
ChurchFlow automatically tracks cess, welfare, building fund, and any custom obligation — grouped by denomination and category. Every member. Every month. Zero guesswork.
- Auto-accrual every month — no manual entry
- Per-denomination obligation templates
- M-Pesa, Cash & Bank payment recording
- Defaulter flag & compliance report
Full Financial Visibility. Ministry by Ministry.
Plan budgets per ministry, approve expenses, and see your real P&L — all in one place. No more end-of-year surprises.
- Ministry-level budgets with approval workflow
- Expense tracking with receipt uploads
- P&L report at any time
- Finance team access with role control
Is your church's financial plan on one spreadsheet nobody trusts?
Without a proper system, ministry leaders guess their budgets, finance teams chase receipts, and the board only finds out there's a problem at year-end.
- No budget per ministry — everything in one pot
- Expenses approved verbally, never recorded
- Zero visibility between giving and spending
- Annual report is a guessing exercise
"ChurchFlow has transformed how we track our cess and welfare. We now have peace of mind and accurate reports." — Church Treasurer, Nairobi
What changes the first month you switch
Sunday morning stops being stressful
Attendance codes replace registers. Check-ins happen on phones. Reports generate themselves. Your admin walks in calm.
Members who drift get noticed — fast
Absence alerts flag members before they disappear. Your elders get names. Pastoral visits happen while there's still a relationship to save.
Finance team stops chasing receipts
M-Pesa auto-reconciles. Pledges track themselves. Obligations update monthly. The treasurer spends the meeting presenting — not apologising for missing numbers.
Your board gets a real report, not a rough estimate
One click. Live giving totals, outstanding balances, ministry budgets, attendance trends. Leadership makes decisions based on facts — not feel.
Getting started takes days, not months.
We do the heavy lifting. You just show up to go live.
We configure ChurchFlow for your church
Your denomination structure, obligation types, M-Pesa Paybill, and SMS sender ID — all set up before you see the first screen.
We migrate your existing records
Spreadsheets, notebooks, WhatsApp exports — we clean and import them. Your history comes with you.
We train every role on your team
Pastor, treasurer, usher, secretary — each trained on exactly what they need. Nobody left confused on go-live Sunday.
You go live — we stay close
First Sunday live, we're available. First month live, we check in weekly. You're never figuring it out alone.
Hosting on your terms. First month free.
ChurchFlow manages your hosting, daily backups, security, and system updates. Your team accesses everything through a web browser and the mobile app — no server to purchase, configure, or maintain. This is the default for most churches.
For churches that prefer to keep all data on infrastructure they control, ChurchFlow can be installed on a server of your choosing. Full functionality, full data sovereignty — your IT team manages the environment.
All plans include M-Pesa & SMS, training, onboarding, daily backups, and full support. Subscription begins when you go live — not from the day you sign. First month is free.
Prefer to pay per member? We also offer per-member and hybrid pricing models for churches that prefer that structure — speak to us and we will tailor a plan.
We built this because we watched churches struggle with problems software should have solved years ago.
ChurchFlow started with one honest question: why are Kenyan churches — with hundreds of members, millions in contributions, and complex structures — still running on notebooks and WhatsApp groups?
We built ChurchFlow specifically for African churches. Not a generic system retrofitted for church use, but something designed from the ground up for how churches here actually work — Harambees, cess structures, M-Pesa giving, denomination hierarchies, and all.
Since 2024, we've onboarded churches across Kenya and continue to build every feature our users tell us they actually need.
ChurchFlow Team
Why we built ChurchFlow — and what we stand for
Built for African churches, not adapted for them
M-Pesa integration, denomination structures, Harambee tracking, cess — built in from day one, not bolted on later.
Your data stays yours
Bank-grade encryption, daily backups, and reliable, always-on availability. Your member records and financial data are safer here than in any notebook or shared Google Sheet.
We ship what our users ask for
The obligations module, budget approvals, and digital communion came directly from church leaders telling us what they were struggling with. We listen and we build.
We don't disappear after go-live
You get a real support team — not a ticket queue. When something breaks or someone needs training, we pick up the phone.
Ready to stop managing your church from memory?
Book a free demo. We'll show you exactly what ChurchFlow looks like for a church your size — attendance, giving, obligations, budgets — the whole picture. 30 minutes. No sales pitch.
Or reach us directly on WhatsApp
Ready to see ChurchFlow in action?
Drop us a message on WhatsApp or email — we'll get back to you within 4 hours and walk you through everything.
We're based in Kenya. We respond fast.